Inventory Management System for Distributors

Inventory Management System for Distributors Explained

Our comprehensive inventory management system for distributors provides all the functionality and features distributors need to manage inventory whether you have one warehouse or multiple warehouses. Contact us to learn about some of the specific capabilities of our inventory management system for distributors. Select a topic below for more details:

Product Master
  • Flexible format for product code can vary from item to item
  • Inventory management system has extensive cross-referencing makes for easy product lookup
  • Define multiple synonym product codes for each item (such as by unit-of-measure); order using vendor / manufacturer / competitor product codes
  • Inventory management system allows products to be organized by Groups, Categories and Sub-Categories
  • Can have up to five images per product
  • Inventory management system allows product master record to:
    • display the last 100 or more customers who purchased an item
    • Show the last sale information for an item by customer, including price
  • Report on sales history by day, week, month or year, for an unlimited number of years
  • Show purchase order history
  • Inventory management system shows availability in multiple warehouses
  • Define a list of substitutes for each item
  • Establish alternate vendors for each item with alternate cost for each vendor
  • Suggested order point and order quantities based on item lead time, demand history and desired stocking levels
  • Calculate reorder quantities using Min/Max or Economic Order Quantity (EOQ)
  • Inventory management system defines inventory stocking and safety stock levels at the warehouse level
  • Cost and price for items can vary by warehouse
  • Each item can carry multiple prices such as List price, Quantity discounts, Customer Type pricing,
  • Columnar pricing, and Advertised pricing by customer type (column price) with expiration date
  • Establish commission rates at the product level
  • Assign discounts to customers using price lists to easily adjust pricing for groups of like customers
  • Use multiple units of measure:
    • establish up to ten or more units of measure for each item (each, dozen, case, pallet, etc.)
    • price each unit-of-measure individually; price does not have to be a multiple of the base unit of measure
    • purchase items in one unit of measure, and receive in another, pick in another, and sell in another
  • Use kits to sell products
    • sell items you stock as individual items and as a kit, an assembly of those items
    • kits can be configured on-the-fly from a template kit while in the sales order
    • change items in kit during order entry while the kit template product remains unchanged
  • Place purchase orders for kits (to take advantage of vendor discounts) which can be disassembled into the component parts
  • Track items by Serial number
  • Designate certain items as Rental items
  • Make products Special Order items
  • Flag inventory items as Lot Traceable
  • Configure products as available for e-Commerce (e-Wholesale, e-Retail and e-Catalog) or not
  • Mark e-Commerce products as New, Special or Featured Products
  • Define SEO meta-tags for e-Retail products

 

Inventory Management System
  • Use inventory management system to track inventory for one or multiple warehouses
  • Track finished inventory and raw materials
  • Group sets of items as kits with your inventory management system
  • Inventory ledger card shows all inventory changes
    • use one central screen to see the detail behind every transaction changing on-hand inventory
    • keep history as long as you wish
  • Fully supports multiple units of measure allowing the same item to be purchased, received, costed, priced and sold in different units of measure with the same part number
    • software also supports catch weight for items sold by unit but priced by actual weight, length etc.
  • Create count sheets and cycle count by: location description (or warehouse mapping number), vendor, product category, product group, product subcategory, entering count on the fly with hand-held scanners
  • Create orders after counting and before processing count sheets
  • Discrepancy report generated prior to making an inventory adjustment
  • Inventory management system allows inventory to be automatically adjusted from the discrepancy report
  • Optional use of bar codes and scanners in inventory process
  • Multiple cost files allow inventory valuation as of any date by replacement cost, accounting cost, average cost, or special cost

 

Warehouse Transfers
  • Inventory management system supports multiple warehouses including:
    • all inventory reports available for specified warehouses
    • ability to check inventory status and availability for each warehouse while entering quote, order, purchase order, etc.
    • selling prices for items can vary by warehouse
    • define safety stock levels by warehouse
    • define inventory stocking levels by warehouse
  • Allows moving products from one warehouse to another, or a list of products to defective status within a single warehouse
  • Warehouse transfer sheets created prior to transfer; prints an inter-warehouse pick list showing quantity to transfer, quantity expected to be on-hand, unit of measure, etc.
  • Use warehouse transfer to track a group of items stage by stage through the shipping process or manufacturing cycle
  • Can vary costs by warehouse location to more accurately reflect value-added labor

 

Bar Coding
  • Synonym part number feature converts UPC or vendor bar code to your item number:
    • Use your manufacturer’s bar code or other external part number and the system will automatically reference your part number in your inventory management system
    • Link a particular bar code number with a specific unit of measure (each, cases, package, etc.)
  • Use vendor, manufacturer, or your own bar codes to:
    • enter part numbers by scanning bar codes
    • make bin labels
    • enter multiple items in order entry and quickly change quantity and price
    • create relationship between vendor barcode number and your product number on-the-fly while scanning codes
  • Print bar codes on laser printers, dot matrix printers, and select brands of thermal bar code label printers
  • Print bar codes using industry standard symbologies
  • Bar code readers can read multiple bar code formats
  • Automatically print bar code labels:
    • when you receive a product
    • when you enter a new PO
    • at the end of day for new products or receipts
  • Different bar codes allow for different pack sizes of the same product
  • Bar coding supported in order entry, purchase order entry, inventory counting, receiving, and more. For example, print bar codes on pick lists and scan to confirm shipment

 

Wireless WMS System
  • Use wireless warehouse management software (WMS) system to receive POs, put-away, pick, pack, ship and deliver orders and count inventory
  • Supports either ruggedized fork-lift mounted tablets and bluetooth-enabled bar code scanner guns or all-in-one integrated hand-held wireless devices
  • Print bar codes on your POs and scan part numbers from PO or from vendor bar code labels
  • Create relationship between vendor barcode number and your product number “on-the-fly” (while scanning codes)
  • Includes location information when appropriate (for put-aways and count-sheets)

 

Bills of Materials
  • Bill of materials (BOM) supports simple assembly or light manufacturing. Use the BOM functionality to:
    • formulate sub-assemblies into finished goods
    • assign differing valuations for work in process
    • supports batch creation of unfinished items while assembling
    • protect designated Protected Stock from order entry allocation during assembly
  • Use reverse BOM for distributors who cut standard size items and need to track / inventory / sell smaller pieces
  • Include items in the assembly unique to a particular finished goods unit of measure; (e.g., specify different labels and box/bottle sizes for finished goods with differing units of measure)
  • Unlimited levels of BOM items; a BOM may be a component of another BOM
  • Cost files are changed as required during the end of day process
  • Supports automatic optional cost roll-up so cost of BOM reflects most recent cost of products
  • Automatically generate POs for special order items contained on BOM

 

Kits
  • Accolent ERP provides full support for kitting which allows sale of stock items individually and/or as kits
  • Inventory can be kept by the Kit or by the Kit components
  • Pricing can be assigned by the Kit or as total price of the Kit component items plus an optional Kit discount
  • Costs can be kept by the Kit or by the component items in the Kit
  • Cost increases for any item included in a kit, can automatically increase the kit price
  • During Order Entry:
    • Kits can be configured on-the-fly from a template kit
    • Change items in a kit or add items to the kit for a particular customer without changing the kit template
    • Detailed kit line items can be displayed (even when only a single line prints on order)
    • Edit price/quantity, etc. of detail lines
  • Place purchase orders for kits for better vendor prices
  • If desired, receive vendor kits and store as component parts

 

Catch Weight
  • Catch weighting allows you to sell an item of variable weight or length by units other than weight or length, e.g.:
    • sell a box of goods priced by pound where each box may have a different weight
    • sell a spool of wire priced by foot where each spool may have a different length
    • rent an item and charge for fractional days / weeks / months when charging the customer
  • Ability to extend sales order by the actual weight of item
  • Items sold by unit, but cost by weight are automatically priced by weight
  • Weight consolidated per invoice line item if desired
  • In the ship-confirmation of your inventory management system:
    • accept the weight(s) entered in order entry
    • enter the actual weights for each item
    • enter a single consolidated weight for the items
  • Supports decimal quantities

 

Serial Numbering
  • Assign a serial number to any product
  • Serial number access from Purchasing Master, Product Master, Customer Master, Vendor Master or the Sales Representative Master files
  • Serial Master displays the relevant details about a specific serial number
  • See history of all associated documents, transaction dates, and locations, and status on the Serial Master
  • Enhancements allow for warranty tracking and service repair
  • Easily assign serial numbers to bill of materials items

 

Lot Traceability
  • Inventory management system permits two levels of lot control:
    • lot field on a PO line number as a memo field
    • lot control tracks a product from receipt to sale
  • Assign products an internal lot number as they are received which can be user-assigned or system-generated
  • Use manufacturers’ lot numbers as products are received
  • Flexible set up of user-specified information is easy to change
  • Orders can be split at ship confirmation or at the sales counter into multiple lines if one shipment can contain multiple lot numbers
  • Inventory management system tracks lot number information from every aspect by: purchase, order, lot number, invoice, customer
  • Store lot number information indefinitely
  • Detail records can be purged while lot information is preserved