Restaurant Foodservice Equipment Distribution Software Details

How Can Restaurant Equipment Supply Software Help Your Distribution Business?

ADS Solutions’ powerful ERP (enterprise resource planning) software offers end-to-end coordination of all your restaurant supply business processes. From purchasing to fulfillment, and inventory control to accounting, we’ve got you covered. Over the last ten years, technological advancements in ERP software for restaurant distributors have given managers and owners of distribution businesses the visibility they need to:

  • Make better inventory decisions
  • Make informed and data-driven purchasing decisions
  • Provide salespeople with the information they at their fingertips need to sell more
  • Keep customers happier with fewer out-of-stocks and competitive pricing
  • Adapt quickly to changes in product demand and in the marketplace as a whole
  • Reduce operating costs and drive sales
  • Better information management
  • Find and quote items quickly

Being a successful restaurant supply distributor is all about helping your staff manage information – and lots of it. Whether you’re selling equipment, smallwares, or cleaning supplies, salespeople need to find and quote items quickly.

Simplify Your Day With Easy Order-Entry

ADS Solutions software for restaurant supply and restaurant equipment distributors makes reorders easy by instantly recalling the most recent products purchased, as well as all prior invoices and quotes. At an order screen, simply enter a quantity, and previously sold items are automatically referenced on the current order, eliminating the need to reentering any item numbers.

Up-Sell Add-Ons and Components

Rather than wrestling through catalogs or spec sheets for extra items related to those your customers are ordering, ADS Solutions distribution software prompts your staff to sell additional items and reminds them of required parts and sister components. Links to extensive product information is at their fingertips, making your customers’ ordering experience efficient and informative.

Informed Inventory Management With Specialized ERP Software

The heart of every restaurant supply distributor’s business is inventory management. Proper inventory purchasing and stratification practices are critical to improving inventory turns and driving profitability. Finding the balance between keeping inventory levels healthy enough to guarantee customer satisfaction, and low enough to minimize holding costs can affect a distributor’s margins, and determine which distributors remain in business, and which distributors in any particular industry rise to the top.

Select an item below to see features of our inventory management software that make ADS Solutions the best ERP solution for restaurant supply distributors:


Inventory Management
    • Track inventory for one or multiple warehouses
    • Track finished inventory and raw materials
      • Group sets of items as kits:
      • Full support for kitting; which allows sale of stock items individually and/or as kits
      • Inventory can be kept by items in a kit or by the kit (as one unit)
      • Pricing can be assigned by kit or as total price of items in kit plus optional kit discount
      • Costs can be kept by kit or by items in kit
      • Cost increases for any item included in a kit, can automatically increase the kit price
    • During Order Entry:
        • Kits can be configured, on-the-fly from a template kit
        • Change items in a kit or add items to the kit for a particular customer without changing the kit template
        • Detailed kit line items can be displayed (even when only a single line prints on order)
        • Edit price/quantity, etc. of detail lines
        • Place purchase orders for kits for better vendor prices. If desired, receive vendor kits and store as component parts
        • Inventory ledger card shows all inventory changes
        • Use one central screen to see the detail behind every transaction changing on-hand inventory; keep history as long as you wish
        • Fully supports multiple units of measure allowing the same item to be purchased, received, coasted, priced and sold in different units of measure with the same part number
        • Also supports catch weight for items sold by unit but priced by actual weight, length etc.
        • Inventory count sheets and cycle count by: location description (or warehouse mapping number), vendor, product category, product group, product subcategory, entering count on the fly with a radio frequency bar code entry device
        • Ability to create orders after counting and before processing count sheets
        • Exception reports show receipts processed before counting but not entered until after counting finished
        • Discrepancy report generated prior to making an inventory adjustment
        • Inventory can be automatically adjusted from the discrepancy report
        • Optional use of bar codes and RF data terminals and PDAs in inventory process
        • Multiple cost files allows inventory valuation as of any date by replacement cost, accounting cost, average cost, or special cost
Restaurant Supply Software Inventory Purchasing Details
    • Purchasing decisions have a large impact on a distributor’s profitability, and restaurant equipment supply distributors need ERP software that helps ensure adequate stock levels, purchase goods at the right time, in the right quantity and at the right price, and fulfill special orders.
    • Some of the purchasing features of ADS Solutions ERP distribution software include:
      • Extensive vendor cross-referencing lookup including “sounds like” option
      • Ability to specify a product in purchase order entry by the vendor’s part number and automatically convert this to your part number
      • Ability to purchase, receive, cost, price and sell the same item in different units of measure with the same part number
      • Return on investment (ROI) analysis during purchase order entry helps determine optimal order quantity based on quantity break pricing
      • Sort purchase order line items by part number, part category, or description
      • Extensive reporting capabilities for things like: overdue items by vendor, open purchase orders by vendor, expected receipts by date, etc.
      • Ability to cancel un-received items on open purchase orders
      • Restrict or allow ability to over-receive items, partially receive items, enter landed cost, add additional lines
      • Option to send and receive purchase orders via Electronic Data Interchange (EDI)
      • Display status of special order items by vendor and retrieve them into a PO
      • Line Point Buying capability by dollars, weight, cube or quantity
      • Vendor discounts by weights and cubes
      • Specialized integrated processing of special order items with drop-ship from vendor to customer fully supported
      • Easy access to Product Master to add/update products from purchasing and receiving
      • Sophisticated lot number traceability
Request For Quotation features:
    • send list of parts to competing vendors
    • enter parts list manually or import from an order, quote, purchase order, or invoice
    • predefine list of vendors to receive RFQ based on parts
    • restrict requests for certain parts from being sent to certain vendors
    • system highlights best pricing from vendor
    • system creates PO based on your selected vendor
    • stores quoted prices in vendor record for future reference
EOQ Features
    • Economic Order Quantity (EOQ) system produces Recommended Purchase Report with option to create purchase orders based on sales history or budget. The benefits of EOQ rely on good data input.
    • Create recommended purchasing report and/or automatically generate purchase orders with EOQ analysis
    • Analyze history by warehouse and purchase by warehouse or centrally with/without automatic warehouse transfers
    • Create product use-rates based on historical sales information including “stock out” periods, “seasonal variations”, and “extraordinary” sales events
    • User-specified days of desired inventory for a product
    • User-specified safety margin of stock
    • Line point predictions available for an entire product line with a structured review cycle
    • All computer calculations can be overridden
    • Order quantity can be set:
      • manually specifying an order quantity
      • manually specifying an ‘order up to’ quantity
      • automatically based on desired inventory level, use rate, and safety stock (DOQ)
      • automatically based on the cost to carry inventory (warehousing cost), cost to purchase a line item (overhead associated with purchasing), and actual cost to determine an economic order quantity (EOQ)
      • by averaging the EOQ and DOQ methods
Predefined Purchasing Cycles Supported
  • Review report of overstocks
  • Optionally automatically generate Purchase Orders based on Recommended Replenishment Report
  • Use seasonal weighting to prevent overstocks during off season
  • Out of stock conditions can be reviewed manually
  • Worksheets help you calculate the ‘cost to order’ a purchase order line item and the cost to carry stock (cost to warehouse)
  • Vendor EOQ aids in line point purchasing (consolidating purchase of several parts from the same vendor on a single PO)
A Modern e-Commerce Web Storefront
  • Having a terrific product line is not enough to attract new and keep existing customers coming back. Our e-commerce Internet software is easy to use, has a modern, professional appearance, and works the way restaurant supply distributors work.
    • Includes product numbers: including manufacturer numbers, alternate products, accessory products
    • Images: thumbnail and full-size images
    • Units of measure
    • Customer-specific pricing including quantity breaks OR retail pricing OR no pricing
    • Size: Weight and cubes
    • Description: standard description and optional Web-specific product description
    • Additional information: MSDS sheets, product brochures, links to other web pages
    • Customers and sales staff can order products using:
    • Computer-generated automatic suggested order
    • Contract prices list
    • List of most recent purchases
    • Past invoices (all or selected items)
    • Saved quotes (all or selected items)
    • Product category “drill-down” index
    • Product name/description search
    • Customer’s product number
    • Your product number
    • Vendor/manufacturer’s product number
    • Our e-Commerce software supports customer-specific or retail pricing:
      • Contract pricing
      • Quantity breaks
      • Matrix pricing
      • Advertised pricing
      • Web site special pricing
      • Discount from list price
      • Mark up from cost
      • Multi-level pricing – combines pricing methods listed above
      • Pricing and selling in different units of measure