E-Commerce Software for Auto Parts: Inventory & Purchasing Details

Buying, storing, re-manufacturing, and shipping auto parts and accessories are all streamlined with ADS Solutions software for wholesale distributors. Specialized purchasing and inventory management features match the flow of goods and services through your auto parts distribution business. By providing e-Commerce Web Interfaces, POS Credit Card Processing, and support for Multi-Warehousing, Core Pricing, Bar Coding and Kits & Assemblies, ADS Solutions allows you to maximize the ROI on all your auto parts inventory purchases and sales opportunities.

With our e-Commerce modules, now you can broaden your inventory and sell your parts online.

Select a topic below for more details:

Bar Coding
  • Synonym part number feature converts UPC or vendor bar code to your item number:
    • Use your manufacturer’s bar code or other external part numbers and the system will automatically reference your part number
    • Link a particular bar code number with a specific unit of measure (each, cases, package, etc.)
  • Use vendor, manufacturer, or your own bar codes to:
    • enter part numbers by scanning bar codes
    • make bin labels
    • enter multiple items in order entry and quickly change quantity and price
    • create relationship between vendor bar code number and your product number on-the-fly while scanning codes
  • Print bar codes on laser printers, dot matrix printers, and select brands of thermal bar code label printers
  • Bar codes are printed using industry standard symbologies
  • Bar code readers can read multiple bar code formats
  • Automatically print bar code labels:
    • when you receive a product
    • when you enter a new PO
    • at the end of day for new products or receipts
  • Different bar codes allow for different pack sizes of the same product
  • Bar coding supported in order entry, purchase order entry, inventory counting, receiving, and more. For example, print bar codes on pick lists and scan to confirm shipment
Bills of Materials
  • Bill of materials supports simple assembly or light manufacturing:
    • formulate sub-assemblies into finished goods
    • assign differing valuations for work in process
    • software supports batch creation of unfinished items while assembling
    • designated Protected Stock is protected from order entry allocation during assembly
  • Supports reverse bill of materials for distributors who cut standard size items and need to track / inventory / sell smaller pieces
  • Include items in the assembly unique to a particular finished goods unit of measure; (e.g., specify different labels and box/bottle sizes for finished goods with differing units of measure)
  • Unlimited levels of bill of material items; a BOM may be a component of another BOM.
  • Cost files are changed as required during the end of day process
  • software supports automatic optional cost roll-up so cost of bill of materials reflects most recent cost of products
  • Automatically generate POs for special order items contained on a bill of materials
Core Pricing and Accounting for Re-Manufactured Parts
  • Certain types of auto parts can be recycled or, more specifically, re-manufactured for future sale. For re-manufactured parts the core price is refunded with the return of the old core. Core tracking provides the accounting for Cores in your inventory and financials
  • Allows for maintaining inventory of Core parts as well as the re-manufactured assemblies incorporating the Cores
  • Pricing of the re-manufactured parts can allow for labor costs of refurbishment
  • Allows tracking the Cores returned and issuing Credit Memos for these
e-Commerce - Sell Your Auto Parts & Accessories Online
EOQ - Economic Order Quantity - Automated Purchasing System
  • Create recommended purchasing report and/or automatically generate purchase orders with EOQ analysis
  • Analyze history by warehouse and purchase by warehouse or centrally with/without automatic warehouse transfers
  • Create product use-rates based on historical sales information including “stock out” periods, “seasonal variations”, and “extraordinary” sales events
  • User-specified days of desired inventory for a product
  • User-specified safety margin of stock
  • Line point predictions available for an entire product line with a structured review cycle
  • All computer calculations can be overridden
  • Order quantity can be set:
    • manually specifying an order quantity
    • manually specifying an “order up to” quantity
    • automatically based on desired inventory level, use rate, and safety stock (DOQ)
    • automatically based on the cost to carry inventory (warehousing cost), cost to purchase a line item (overhead associated with purchasing), and actual cost to determine an economic order quantity (EOQ)
    • by averaging the EOQ and DOQ methods
  • Predefined purchasing cycles supported
  • Review report of overstocks
  • Optionally automatically generate Purchase Orders based on Recommended Replenishment Report
  • Use seasonal weighting to prevent overstocks during off season
  • Out of stock conditions can be reviewed manually
  • Worksheets help you calculate the “cost to order” a purchase order line item and the cost to carry stock (cost to warehouse)
  • Vendor EOQ aids in line point purchasing (consolidating purchase of several parts from the same vendor on a single PO)
Inventory Management
  • Track inventory for one or multiple warehouses
  • Track finished inventory and raw materials
  • Group sets of items as kits
  • Inventory ledger card shows all inventory changes
    • use one central screen to see the detail behind every transaction changing on-hand inventory
    • keep history as long as you wish
  • Fully supports multiple units of measure allowing the same item to be purchased, received, costed, priced and sold in different units of measure with the same part number
    • Also supports catch weight for items sold by unit but priced by actual weight, length, etc.
  • Inventory count sheets and cycle count by: location description (or warehouse location code), vendor, product category, product group, product subcategory, entering count on the fly with hand-held scanners
  • Ability to create orders after counting and before processing count sheets
  • Exception reports show receipts processed before counting but not entered until after counting finished
  • Discrepancy report generated prior to making an inventory adjustment
  • Inventory can be automatically adjusted from the discrepancy report
  • Multiple cost files allows inventory valuation as of any date by replacement cost, accounting cost, average cost, or special cost
Kits
  • Group sets of items as kits for inventory and sales purposes; sell components individually or as kits
  • Pricing can be assigned by kit or as total price of items in kit plus optional kit discount
  • Costs can be kept by kit or by items in kit
  • Cost increases for any item included in a kit, can automatically increase the kit price
  • During Order Entry:
    • Kits can be configured, on-the-fly from a template kit
    • Change items in a kit or add items to the kit for a particular customer without changing the kit template
    • Detailed kit line items can be displayed (even when only a single line prints on order)
    • Edit price/quantity, etc., of detail lines
  • Place purchase orders for kits for better vendor prices. If desired, receive vendor kits and store as component parts. Here’s an example of how this works for the sale of a re-manufactured brake shoe:
    • Set up the brake shoe (i.e., the core) as a separate part and set up a kit which includes the brake shoe, a refitted new brake pad and the labor for refurbishing this assembly as a brake kit. When you sell a brake kit assembly, the inventory would go down by a brake shoe and a brake pad. When you take return of a used brake shoe, your inventory increases by the brake shoe only. When you purchase brake pads, you increase inventory of these only. Auto parts companies can track the cores by setting these up as serialized products.
Lot Traceability
  • System permits two levels of lot control:
    • lot field on a PO line number as a memo field
    • lot control tracks a product from receipt to sale
  • Products can be assigned an internal lot number as they are received which can be user-assigned or system-generated
  • Supports use of manufacturers’ lot numbers as products are received
  • Flexible set up of user-specified information is easy to change
  • Orders can be split at ship confirmation or at the sales counter into multiple lines if one shipment can contain multiple lot numbers
  • The system tracks lot number information from every aspect by: purchase, order, lot number, invoice, customer
  • Store lot number information indefinitely
  • Detail records can be purged while lot information is preserved
Product Master
  • Flexible format for product code can vary from item to item
  • Extensive cross-referencing makes for easy product look-up
  • Multiple synonym part numbers can be defined for each item (such as by unit-of-measure); ordering can be done  using vendor / manufacturer /competitor part numbers
  • From product master record:
    • display the last 100 or more customers who purchased an item
    • display the last sale information for an item, including price
    • display the last sale information for an item by customer, including price
    • display sales history by day, week, month or year, for an unlimited number of years
    • show purchase order history
    • view inventory availability in multiple warehouses
    • a list of substitutes can be defined for each item
    • alternate vendors can be established for each item with alternate cost for each vendor
    • system will suggest order point and order quantities based on item lead time, demand history and desired stocking levels
  • Reorder quantities Can be calculated using Economic Order Quantity (EOQ), or Dynamic Order Point (DOP)
  • Inventory stocking  and safety stock levels can be defined at the warehouse level
  • Cost and price for items can vary by warehouse
  • Each item can carry multiple prices such as List price, Quantity discounts, Customer Type pricing, Columnar pricing, and Advertised pricing by customer type (column price) with expiration date
  • Commission rates can be established at the item level
  • Discounts can be assigned to customers using price lists to easily adjust pricing for groups of like customers
  • Multiple units of measure are fully supported:
    • establish up to ten or more units of measure for each item (each, dozen, case, pallet, etc.)
    • each unit-of-measure can be priced individually; price does not have to be a multiple of the base unit of measure
    • items can be purchased in one unit of measure, received in another, picked in another, and sold in another
  • Selling with Kits is fully supported:
    • sell items you stock as individual items and as a kit, an assembly of those items
    • kits can be configured on-the-fly from a template kit while in the sales order
    • change items in kit during order entry while the kit template product remains unchanged
  • Purchase orders can be placed for kits (to take advantage of vendor discounts) which can be disassembled into the component parts
  • Items can be tracked by serial number
  • Items can be designated as items
  • Items can be designated as Special Order items
  • Inventory items can be Lot Traceable
Purchasing
  • Search using self-defined keywords, product categories, any word in the product description, and more to find the right part
  • Ability to specify a product in purchase order entry by the vendor’s part number and automatically convert this to your part number
  • Ability to purchase, receive, cost, price and sell the same item in different units of measure with the same part number
  • Economic Order Quantity (EOQ system produces Recommended Purchase Report with option to create purchase orders based on sales history or budget
  • Return on investment (ROI) analysis during purchase order entry helps determine optimal order quantity based on quantity break pricing
  • Sort purchase order line items by part number, part category, or description
  • Extensive reporting capabilities for things like: overdue items by vendor, open purchase orders by vendor, expected receipts by date, etc.
  • Ability to cancel un-received items on open purchase orders
  • Permission-based ability to over-receive items, partially receive items, enter landed cost, add additional lines
  • Option to send and receive purchase orders via Electronic Data Interchange (EDI)
  • Display status of special order items by vendor and retrieve them into a PO
  • Line Point Buying capability by dollars, weight, cube or quantity
  • Vendor discounts by weights and cubes
  • Specialized integrated processing of special order items with drop-ship from vendor to customer fully supported
  • Sophisticated lot number traceability
  • Request For Quotation features:
    • send list of parts to competing vendors
    • enter parts list manually or import from an order, quote, purchase order, or invoice
    • predefine list of vendors to receive RFQ based on parts
    • restrict requests for certain parts from being sent to certain vendors
    • system highlights best pricing from vendor
    • system creates PO based on your selected vendor
    • stores quoted prices in vendor record for future reference
Serial Numbering
  • Assign a serial number to any product
  • Serial number access from Purchasing Master, Product Master, Customer Master, Vendor Master or the Sales Representative Master files
  • Serial Master displays the relevant details about a specific serial number
  • See history of all associated documents, transaction dates, and locations, and status on the Serial Master
  • Enhancements allow for warranty tracking and service repair
  • Easily assign serial numbers to bill of materials items
Supports Multiple Warehouse Locations
  • Allows users to co-mingle inventory and unify resource pools across business formats with inventory that is both owned and consigned. Facilities of varying sizes (Large distribution centers, Local Specialized Warehouses and even a stocking location within a store) can be managed by a single software instance.
  • Allows support of multiple warehouses including:
    • all inventory reports available for specified warehouses
    • ability to check inventory status and availability for each warehouse while entering quote, order, purchase order, etc.
    • selling prices for items can vary by warehouse
    • define safety stock levels by warehouse
    • define inventory stocking levels by warehouse
  • Ability to move a list of products from one warehouse to another, or a list of products to defective status within a single warehouse
  • Warehouse transfer sheets created prior to transfer; prints an inter-warehouse pick list showing quantity to transfer, quantity expected to be on-hand, unit of measure, etc.
  • Use warehouse transfer to track a group of items stage by stage through the shipping process or manufacturing cycle
  • Can vary costs by warehouse location to more accurately reflect value-added labor
Vendor EOQ (Line Point Purchasing Analysis)
  • Vendor EOQ complements the EOQ system by including vendor requirements/restrictions when creating recommended-purchase reports
  • Vendor EOQ aids line-point purchasing (consolidating purchases of several parts from the same vendor on a single PO) to minimize costs and maximize vendor discounts
  • Scheduled periodic review of all parts purchased from a vendor
  • Solve headaches associated with meeting a vendor’s purchasing restrictions or incentives by defining a line point minimum order quantity, dollar amount, weight, or cubes
  • Line Point by weight and by cubes
  • Line Point order point adjustment suggests items to purchase to reach line point
  • Use adjustment suggestions to reach line points that are within a specified close range
  • Define your own number of lead days for vendor
Wireless Hand-Held Scanning
  • Use wireless hand-held devices to receive POs, pick, pack and ship orders and count inventory
  • Supports standard bar code scanners integrated with hand-held wireless devices
  • Print bar codes on your POs and scan part numbers from PO or from vendor bar code labels
  • Create relationship between vendor barcode number and your product number “on-the-fly” (while scanning codes)
  • Includes location information when appropriate (for put-aways and count-sheets)